To provide you with the care you need, we hold the details of your consultations, illnesses, tests, prescriptions and other treatments that have been recorded by everyone involved in your care and treatment e.g. G.P, Health Visitor, Practice Nurse. This information may be stored on paper or electronically on computer files by practice staff.

We sometimes disclose some of your personal health information with other organisations involved in your care. For example, when your GP refers you to a specialist at the hospital we will send relevant details about you in the referral letter and receive information about you from them. Our practice also participates in regional and national programmes such as the cervical cytology screening service and your name and address, date of birth and health number will be given to them in order to send an invitation to you.

We need to use some of your personal health information for administrative purposes. In order to receive payment for services provided to you, we have to disclose basic details about you to the NHS Board responsible for this area and to the Common Services Agency for the Scottish Health Service. These organisations have a role in protecting public funds, and are authorised to check that payments are being properly made. We are required to co-operate with these checks and the disclosure of your data is a necessary part of our provision of healthcare services.

Sometimes, we may participate in studies that are designed to improve the way services are provided to you or to check that our performance meets required standards and benchmarks. Whenever we take part in activities such as these we will ensure that as far as possible any details that may identify you are not disclosed.

We are sometimes involved in health research and the teaching of student nurses, doctors and other health professionals. We will not use or disclose your personal health information for these purposes unless you have been informed beforehand and given your consent for us to do so.

Where you need a service jointly provided with a local authority we will seek your permission before giving them your details.

Sometimes we are required by law to pass on information e.g. the notification of births and deaths and certain diseases or crimes to the government is a legal requirement.

Our use of your personal health information is covered by a duty of confidentiality, and is regulated by the Data Protection Act. The Data Protection Act gives you a number of rights in relation to how your personal information is used, including a right to access the information we hold about you.

Everyone working for the NHS has a legal duty to keep information about you confidential and adheres to a Code of Practice on Protecting Patient confidentiality. Further information on this can be found at www.nhsis.co.uk/confidentiality.

Anyone who receives information from us is also under a legal duty to keep it confidential.

If you have any queries or concerns on how we use your personal health information, or would like to access your information, please contact our Practice Manager.

You now have an ‘Emergency Care Summary’ which lists all the medications you are taking and any allergic reactions, in case you need treatment when the surgery is closed. If you would like more information, please ask the receptionist for a leaflet.

Your data, privacy and the Law. How we use your medical records

This practice handles medical records according to the laws on data protection and confidentiality.

• We share medical records with health professionals who are involved in providing you with care and treatment. This is on a need to know basis and event by event.
  Practice Privacy Notice - Direct Care Also Privacy Notice - Comissioning, Planning, Risk stratification, Patient identification

• We share some of your data with local out of hours and urgent or emergency care services including through the Emergency Care Summary and the Key Information Summary
  Privacy Notice Emergency Care

• Data about you is used to manage national screening campaigns such as Flu, Cervical cytology and Diabetes prevention.
  Privacy Notice National Screening Programmes

• Data about you, usually de-identified, is used to manage the NHS and make payments.
  Privacy Notice - Payments

• We share information when the law requires us to do, for instance when we are inspected or reporting certain illnesses or safeguarding vulnerable people.
  Privacy Notice - Public Health and Privacy Notice - Safeguarding

• Your data is used to check the quality of care provided by the NHS.
  Privacy Notice - NHS National Services Scotland NSS

• We may also share medical records for medical research
  Privacy Notice - Research